Thurso Camera Club
CONSTITUTION (accepted at EGM 7th April 2008))
1 Name: The Club shall be known as the
THURSO CAMERA CLUB.
2
Object:
The furtherance of multi media photographic art
and technique among amateur workers and others; by exchanging friendly ideas and
mutual assistance among members as well as organising, holding and participating
in lectures, presentations, demonstrations, exhibitions, competitions, field
trips, training events and such like.
3
Constitution:
a)
Any person interested in or practising photography as an amateur or
professional and who agrees actively to support the Club’s objects may apply for
membership. Membership is subject to election at an ordinary meeting of the
Club and to the approval of the Committee.
b)
The Officers of the Club shall consist of a Chairman, Vice Chairman, Hon
Secretary and Treasurer and such Assistant Officers as may from time to time be
decided; all to be elected each year at the Annual General Meeting subject to
the limit of an individual not serving greater than three consecutive years in
post.
c)
The affairs of the Club shall be managed by a Committee consisting of the
Officers and up to six other elected members.
d)
The committee shall have the powers to run the Club for the benefit of
the Club and its members, to elect sub-committees whenever necessary, and to
co-opt members on to the Committee.
e)
A quorum for the Committee Meetings shall consist of not less than four
(4) members of the Committee including the Chairman or Vice Chairman.
f)
The Committee shall meet when called by the Hon Secretary, on the request
of the Chairman, or 3 Members of the Committee.
g)
An Annual General Meeting of the Club shall be held each year in April.
The business of the AGM shall include: Minutes of the previous AGM, Hon
Secretary’s Report, Chairman’s Report, Treasurer’s Report including audited
Statement of Accounts and Balance Sheet, election of the Officers, election of
the Committee and appointment of the Auditors.
h)
A quorum for the Annual General Meeting shall consist of not less than
50% of the total Membership.
i)
Extraordinary General Meetings may be convened on a requisiton signed by
five members of the Club stating the object and sent to the Secretary at least
21 days before the date proposed. The Secretary to notify all members at least
14 days before that, stating business to be discussed.
j)
A quorum for Extraordinary General Meetings shall consist of not less
than 50% of the total membership.
k)
Where any change to the constitution is proposed at an Annual General
Meeting the Secretary will be informed 21 days prior stating the proposed
change.
l)
A proposal for the change in the constitution must be supported by 75% of
the members present.
4
Finances:
a)
Records of all Income and Expenditure shall be kept and the Treasurer’s
Report to be submitted at the Annual General Meeting. The financial year shall
end on 31 March of each year.
b)
Two ordinary Members to be elected at the Annual General Meeting as
Auditors.
c)
The Annual Subscription and Meeting fees shall be recommended by the
Committee at each AGM and shall be subject to the agreement of the Members
present by a show of hands.
d)
The name of any members whose subscription is in arrears may be struck
off the list of members by order of the Committee.
4
Propositions:
All Nominations and Propositions for Annual and
Extraordinary General Meetings shall not be accepted unless given to the Hon
Secretary fourteen days before the date of the meeting and signed by two members
of the Club as proposer and seconder.
5
Emergencies:
In the event of anything occurring not provided
for or not clear within this constitution, the Committee shall have power to
deal with the same at their discretion.
6
Dissolution:
The Club may be dissolved only by the consent of
three quarters of the Members present at an Extraordinary General Meeting called
for that purpose. Such meeting shall appoint a Liquidator and decide on the
disposal of all Club funds and Assets.
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